Travel Policies and Information

Standard Mileage Rates

The Internal Revenue Service (IRS) standard mileage rate is:

  • Effective January 1, 2023 – 65.5¢ per mile
  • Effective January 1, 2024 – 67¢ per mile

University Enterprises Inc. (UEI)Travel Information

All travelers are required to submit a Travel Request form to UEI prior to departure date. The UEI Travel Request form includes an estimation worksheet, travel request, and travel claim form (designed for one trip). Faculty and staff that report to one of the colleges, divisions, or departments under Academic Affairs submit a singular travel request through Concur to meet the needs of both Academic Affairs and Sponsored Programs Administration. UEI employees who use their private vehicles or drive rental cars while traveling on UEI/Sacramento State business must provide certificate of insurance and evidence of a valid driver’s license at least 10 days before the departure date. See the UEI Safety page  for more information.

Student travelers must also submit a UEI Student Release of Liability and Waiver form. Contact Sponsored Programs Administration for the form.

International Travel

Funding proposals to any agency or organization that include international travel components for faculty, staff, or students require additional compliance and approval steps. Principal Investigators are urged to contact the Office of Research, Innovation, and Economic Development at least six weeks in advance of the proposal deadline so that the travel can be reviewed and the appropriate documentation requested via University Risk Management and/or the CSU Chancellor’s Office. If you have a currently funded project with international travel, your account administrator can assist with obtaining the necessary campus approvals prior to departure and rebudgeting for the required insurance as needed.