Finance Enterprise Workshop Coming Soon
If you would like to learn how to navigate UEI’s financial system, Finance Enterprise (FE), and access your grant/contract account information for funding balances, expenditure data, or check information, please join one of two virtual FE workshops that will be held in late March. The workshops will provide an overview of the system and offer a demonstration of how to run reports and view data. These will take place virtually on Monday, March 25, 2024 at 10:00 AM and on Thursday, March 28, 2024 at 2:00 PM. An official invitation notice will be distributed soon for interested participants to register.
If you do not have access to Finance Enterprise and would like to get it, please complete the FE Request Form, located here under Account Maintenance.
Timeline for Processing Requests Now Posted
A new document has been released and posted providing general timelines for various SPA processes. The turnaround times assume that paperwork is completely and accurately filled out and does not have any complex or unusual issues. Incomplete or illegible paperwork will cause delays. Timelines listed include Consultant Request Forms, Subawards, Check Requests, Purchase Orders, Travel Forms, and Faculty Agreements. Please review these timelines carefully to ensure that your paperwork is submitted with enough time for processing by dates needed.
Welcome New SPA Team Member
Please join us in welcoming a new member to the SPA team: Julie Taylor-Perdun. Julie joined SPA on February 5, 2024, as the second post-award manager. She will work alongside Minnie Chabot who has been the sole manager of post-award for many years. Julie and Minnie will each supervise a team of analysts and associates.
Julie’s team portfolio will include the three self-support Centers & Institutes (OWP, ISR, and EdInsights) along with the Colleges of ECS, SSIS, and Business. While Julie engages in intensive training, she will be joining project meetings, virtual office hours, and PI orientations across the colleges.
Contact information for new and existing staff is located on the About Us page of the SPA website.
Non-wage Payments to Students
The Accounts Payable Department of Sacramento State’s ABA recently implemented a review process for non-wage payments to students to address concerns related to federal and/or state laws and regulations. There are four categories of payments to students, some of which are reportable income:
- Wages – This includes student assistant pay and fellowships. Wages are items that are reportable.
- Award & Prizes – This may include gift cards given as prizes, raffle drawings, and contest winnings. These items are reportable.
- Reimbursements – May be for travel, mileage, food, or other project related expenses. These items are not reportable for tax purposes.
- Scholarships – May be qualified or non-qualified depending on what they cover. Qualified scholarships cover tuition and related fees. Non-qualified ones cover emergency grants, books, and other items. These are reportable.
Payments made to students through accounts held at UEI are not currently part of Sacramento State’s review process. UEI, however, closely reviews non-wage payments upon receipt. Please note that a UEI representative may contact the sender of such requests to obtain additional information before processing the requests, which may delay check issuance. Please provide detailed information with such requests and ample time for review to prevent additional delays.